To coordinate, prepare and manage, as necessary, the whole contracting process – for contracts to be placed during the Execution Phase - in compliance with EACOP and Project procedures and with due respect to approved schedule and milestones. This includes:
- coordination and preparation of tendering dossiers (technical Exhibits, General and Particular specifications), the launching of CFTs, the management of the clarification / negotiation phases, the evaluation of contractual and commercial proposals and the issue of final Recommendations to Award.
- preparation / coordination of the final set of contractual / commercial / technical documentation for these contracts.
- preparation and follow-up of the associated Commitment process.
- Contract Administration
- To contractually and commercially manage the awarded Contracts and liaise actively with relevant technical specialists for the technical management of Contractors.
- To manage the process associated with contractual and commercial changes (changes orders) according to Change Order Procedure and Delegation of Authorities in force, coordinate requests for technical changes and follow-up related approval process.
- To participate, for the contracts in charge, in the development of Project Budget and subsequent revisions (as requested) according to actual expenditure versus planned budget, potential changes.
- As a general manner, to manage all contractual and commercial activities related to Contracts he is in charge of, up to close-out, in the frame and with respect to procedural obligations as per Agreements with Uganda & Tanzanian Authorities, Decrees and Laws in force, Partners Agreement and in strict compliance of delegation of authorities and associated Contract and Procurement procedures.
- Others
- To timely report to the Contract and Procurement Manager, assisting her/him, as required, in communication with Project Management, and highlighting progress and encountered areas of concern.
- To ensure confidentiality of all the contractual and commercial documentation produced (whatever its support).
- To have knowledge of EACOP Company Rules and Specifications (CR’s/GS’s), Project Procedures, etc. related to Contract and Procurement and their application to the Project.
- To adopt and demonstrate exemplary behavior with regard H3SE and H3SE rules implementation
- To adopt and demonstrate exemplary behavior regarding ethics and project “code of conduct” policy
- To participate in meetings with partners, authorities and other stakeholders as required.
- To carry out any other duties or tasks that may be required by the position.
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