JOB TITLE
Recruitment & Learning Specialist (6 months)

POSITION IN THE ORGANISATION
Reports to: Human Resource Manager
Staff managed (directly supervised): 0
Staff managed (indirectly): 0

Open to UGANDAN NATIONALS only

ACTIVITIES

• Talent sourcing
  • Manage the end to end recruitment process in line with policy for open positions up to negotiation stage.
  • Implement innovative, creative, and proactive recruitment/sourcing opportunities, to develop high-quality active and passive candidate pipelines.
  • Effectively build and engage with talent communities through prescribed social media outlets.
  • Ensures that key vacancies are filled within the agreed timeframe.
  • Implement the approved succession pipelines.
  • Provide talent acquisition and assessment process coaching to line managers to improve recruitment and assessment capability.
  • Ensure talent acquisition and assessment data integrity for successful functional excellence reviews and reporting requirements
  • Lead the vetting and background check exercises for recommended candidates for appointment
  • Draft offer letters and employment contracts.
  • Manage contractor management with the agencies with regards to expectations and performance on current contracts including up-to-date POs
  • Lead the on8boarding processes of all staff including induction, job integration process and related contractual obligations.
  • Participate in the update and review of Human Resource policies and guidelines
• Learning and development
  • Analyze, and consolidate the Training needs reports from all departments and present them to the immediate supervisor for further administration
  • Develop and coordinate the implementation of staff training programs
  • Coordinate the reporting on all learning and development interventions.
  • Prepare quarterly training reports to assess the effectiveness of the implementation of the training planner.
  • Coordinate and support the Implement the staff training plan. Identify and create trainers, develop the program, solicit participants, and roll out the training.
  • Manage the training support service providers to ensure that the meals and hygiene are in proper facilitation of the training.
  • Scheduling of training, workshops, conferences, and meetings.
  • Develop a database for trainers and constantly engage the trainers with Training of Trainers (TOT’s).
  • Responsible for the development and monitoring of the Annual Training Budget.
• Performance management
  • Ensure that all new staff have probationary agreements
  • Facilitate and coordinate annual staff performance planning
  • Facilitate timely staff performance reviews and preparation of the annual performance review report.
  • Support the annual performance review process through organizing refresher sessions, sending reminders, receiving, and compiling individual reports
  • Maintain updated records for target setting and performance reviews, probations
  • Generate draft annual performance report and PM communications like confirmation letters, performance feedback
  • Maintain and update records relating to performance management
  • Consult and engage stakeholders to agree on PM Monitoring and evaluation schedules.
  • Analyze the Consolidated performance evaluation report to draw a management feedback report highlighting recommended areas for policy changes and improvement in the PM Framework.
  • Coordinate the implementation of PM recommendations

• HR Administration
  • Participates in the development and review of the company’s HR policies and procedures.
  • Coordinate exit interviews with leavers to identify reasons for employee termination
  • Coordinate and support the implementation of the grievance/ disciplinary procedures
  • Carry out any other duties that may be assigned to him/her by the hierarchy

CONTEXT AND ENVIRONMENT
The position is based at Kampala Headquarters
The job holder is also accountable for demonstrating exemplary behaviors with regard to compliance and HSE rules & requirements and for implementing and controlling HSE rules while executing general services.

ACCOUNTABILITIES
To guarantee the safe and efficient operations of the talent sourcing, performance management and training functions

QUALIFICATIONS AND REQUIRED EXPERIENCE
· Bachelor's degree in Human Resource Management, SWASA, Social Sciences, Organizational Psychology or related degree
· Eight (8) years’ relevant experience in HR practice covering but not limited to Talent sourcing/recruitment, performance management, training, and general HR administration in big to medium-size companies.
· Knowledge and experience use in HR systems
· Proven ability to work independently, manage significant workload and competing demands whilst meeting deadlines
· Good communication and interpersonal skills, diplomacy.
· Ability to work with a network of correspondents internally as well as externally
· Ability to multitask, work in the conte8xt of a heavy workload, variety of tasks to be performed, emergency situations to be solved, multicultural environment.
· Knowledge of Labour laws applicable in Uganda and current HR trends
· Confidentiality and a High level of strong interpersonal skills are required
· Good organization skills and aptitude to work under stress
· Good HSE knowledge and awareness

Females and person with disabilities are, especially, encouraged to apply